Print Services offers centralized purchasing, leasing, and servicing of copiers for the
Copier / Printers / Scanners (Multi-function Device)
The University strongly recommends that departments acquire a multi-function device (MFD) (i.e. copier that prints, scans and if necessary fax). By acquiring a MFD the department / school minimizes its maintenance spend by eliminating the need to have multiple maintenance contracts for each piece of equipment. All MFD leases and purchases are managed by Print Services through the University’s approved Lessor for office equipment (IKON Office Solutions: a Ricoh Company – Current Lessor & Equipment Supplier). Departments / schools are billed by Print Services on a monthly basis through IDI eliminating the need for requisitions when acquiring leased or purchased MFD’s through Print Services. See instructions below on “How to Order a Copier” to initiate the purchase and/or lease of a MFD.
To qualify for lease, each MFD must meet the following criteria:
- Each lease must have a minimum order value of $2,500 per equipment cost and per location.
- Lease Term will be based on equipment values:
a. Equipment with values of $2,500 - $34,999 will be at a maximum term of three (3) years.
b. Equipment with values over $35,000 will be at a maximum term of four (4) years.
- It is not advantageous to lease office equipment for periods longer than four (4) years due to wear and tear and rapidly changing technology.
How to Place an Order
Step One: Review catalogs to determine your departments’ requirements.
Step Two: Send an email to email@example.com requesting a price quote or further information. A customer service rep will contact you within 24 to 48 hours to review your needs. You can also schedule a site review to have any space, electronic, or networking concerns surveyed in person.
Step Three: Review final quote sent from customer service rep.
Step Four: Have your DAF (financial approving officer) send an email, which will act as departmental financial authorization, along with a copy of final quote to firstname.lastname@example.org or faxed to (212) 854-4421for processing.
Step Five: Upon receipt of purchase order, your customer service rep will work directly with you to schedule delivery and installation (generally 2 weeks), including any requirements for network administrator support.
Step Six: Print Services will bill you upon successful completion of install for total purchase price or first month lease through IDI. Subsequent lease payments and maintenance charges will be billed monthly.